Free tool · no sign-up

What does doing it by hand cost you?

List the tasks your team repeats every week and this automation savings calculator shows how many hours and how much money you get back, how fast the investment pays for itself and which workflow solves each one.

01 Your repetitive tasks

We start you off with three common tasks. Adjust the numbers to match what happens in your business, remove the ones that don't apply and add your own.

$USD

Monthly salary ÷ 173 hours, plus 25 to 35% for benefits and payroll taxes. A $4,000 monthly salary works out to about $30 an hour.

Add a task

02 Investment and assumptions

$USD
$USD
Must be equal to or greater than the minimum.
$USD

A one-time fee to design and connect the workflows, plus the monthly cost of servers, licenses or the WhatsApp API. Adjust them if you already have a quote.

Work week To calculate the full-time equivalent

03 Suggested recipes

How each task gets automated

Proven workflows built with n8n, the WhatsApp Business API and your CRM. Each recipe shows what triggers it, what it does and which tools it uses.

01How it works

Three steps and done

  1. 01

    Pick your tasks

    Start from the most common ones (leads, WhatsApp, quotes, appointments, payments, reports, invoices, social media) or create your own with a custom name.

  2. 02

    Adjust the numbers

    How many times a week, how many minutes it takes, how many people are involved, their hourly cost and what percentage can be automated.

  3. 03

    Decide with data

    See the hours and money saved per month and per year, the full-time equivalent, how many months it takes to pay back the implementation and the recipe for each task.

02How it's calculated

What doesn't get measured doesn't get automated

Repetitive tasks rarely look expensive because you pay for them in minutes: three minutes per message, six to enter a lead, twenty per quote. Added up over a month, those minutes become dozens of hours of payroll spent copying and pasting instead of selling or serving customers.

The formula is simple. Hours per month = times per week × minutes × people ÷ 60 × 4.33 weeks. Those hours are multiplied by the percentage that can realistically be automated, because almost no process is 100% automatic: there's always a review, an exception or a phone call. The money saved is that result times the hourly cost of whoever does the task.

To see whether it's worth it, the calculator subtracts the monthly cost of the tools (the n8n server, CRM licenses, WhatsApp API messages) and divides the implementation cost by the net savings. If you recover the investment in under six months, it's usually an easy call. If it takes more than a year, start with just the two or three tasks that weigh the most in the chart.

The full-time equivalent doesn't mean letting anyone go. It means freed-up capacity: time your team can spend following up, selling more or serving customers better, without hiring someone else as the business grows.

  • Hours and money recovered

    Per month and per year, by task and in total, using a realistic percentage of what can be automated.

  • Full-time equivalent

    Turns the hours saved into full-time people based on a 40, 45 or 48-hour work week.

  • Return on investment

    Months to pay back the implementation, with an adjustable range and the monthly cost of tools.

  • Chart by task

    Ranks your tasks from most to least savings so you know which one to automate first.

  • Automation recipes

    For each task, the suggested workflow with n8n, the WhatsApp Business API and your CRM, step by step.

  • CSV and link

    Export the calculation to Excel or Google Sheets and share a link with your setup.

03More free tools

Keep measuring

SEO + GEO AuditFree SEO and AI search auditWebsite Cost CalculatorPrice and timeline in secondsROI and ROAS CalculatorAre your ads making money?UTM BuilderTrackable links + QR codeGoogle SERP PreviewTitle and description in pixelsLocal Business Schema GeneratorLocalBusiness and FAQ JSON-LDllms.txt generator and robots.txt checker for AIGet your site ready for ChatGPTEisenhower MatrixEisenhower MatrixPassword generatorStrong, random and never leaves your deviceLink shortenerShort links with QR codes and click statsQR code generatorWi-Fi, WhatsApp, vCard and more, with your logoDigital transformation assessmentYour digital maturity in 5 minutesWhatsApp link generatorLink, QR code and website buttonEmail signature generatorHTML signature for Gmail and OutlookMexico IVA calculator (SAT)Add, remove and withhold Mexican VATSleep calculatorWhen to go to bed or wake upIntermittent fasting calculatorEating window and fasting stages
04FAQ

What people ask us

Which tasks should I automate first?
The ones that repeat many times a week, follow clear rules and are done today by copying and pasting: entering leads into the CRM, answering common questions on WhatsApp, sending appointment reminders and generating invoices. The calculator's chart ranks them by savings so you start with the highest-impact ones.
How do I calculate my team's cost per hour?
Divide the monthly salary by 173 hours (40 hours times 4.33 weeks) and add 25 to 35% for benefits and payroll taxes. A $4,000 monthly salary works out to about $30 an hour. If you do the task yourself as the owner, use what an hour of your time is worth when you're selling.
How much does it cost to implement an automation?
A simple n8n workflow, like sending leads from a form to the CRM and alerting you on WhatsApp, can start at around MXN 8,000. A project with several connected tasks usually runs MXN 25,000 to 60,000, plus the monthly cost of the tools. The calculator lets you adjust that range in USD or MXN.
What is n8n and why do you recommend it?
It's a platform for connecting apps and automating processes, similar to Zapier or Make, that can be installed on your own server. That lowers the monthly cost when you run a lot of executions and keeps your data under your control.
Will automation replace my team?
In practice, it frees up time. People stop entering data and sending reminders and move on to following up, selling and handling cases that actually need judgment. That's why we show the savings as freed-up capacity, not as headcount cuts.
Is my data stored on a server?
No. The calculation runs in your browser and is saved only on this device so you don't lose your work. The share link carries your setup inside the URL itself.
Message us on WhatsApp